Sales Site Inspection Coordinator - Signia by Hilton Indianapolis

This position works in conjunction with the Operations Teams and Sales Managers to ensure a flawless execution of each inspection. Coordinate Projects and activities. This may involve attending meetings, researching companies/clients and acting upon assigned duties to coordinate the assigned project. Maintain communication with departments involved in the assigned project/activity. Site Inspection must be managed from start to finish. Ability to multi-task is key. Clerical work as assigned – Create Reservations, Purchase VIP gifts, Assign Transportation, Requests, Distribute Calendar Invites to Appropriate Personnel & Vendor Relations,. Negotiate Costs Associated with Vendors, Daily Correspondence on Behalf of the Department, Use of Email System to Deliver and Accept Emails, Use of Various Microsoft Software to Implement Projects as Related to Each Site Visit. Create Banquet Event Orders within Delphi and distribute appropriately. Partner with In House Vendors . In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the Director of Sales and Director of Food and Beverage based upon the particular requirements of the company. Attend all mandatory meetings. Maintain an organized environment. Maintain an appropriate par of client gifts. Maintain a good working relationship with other departments, employees, and guests. Research companies coming in to site to better understand needs of group. Research competing hotels to better understand competitive set. Collaborate with Director of Food and Beverage to comprise menu for site visits. # Minimum of 1+ year of sales experience in a support role within a hotel sales or operations department. Proficiency in Microsoft Office required. Understanding of the group client site inspection process within a large-scale convention hotel environment preferred. Previous sales management experience in a smaller-scale hotel, with a desire to transition into a large convention (“big box”) setting, is a plus. Highly organized and detail-oriented, with strong time management skills. Ability to quickly learn and adapt to new systems and software as needed. Experience with Delphi FDC or similar event management systems preferred.