Secretary - Engineering - (Pre Opening) Waldorf Astoria

The Engineering Secretary supports the whole Engineering Department team and manages the office systems and interface with the Duty Engineer and team members. This role manages appointments and all secretarial services of the department. As the Engineering Secretary, you will be responsible for performing the following tasks to the highest standards. Responsible for all the paperwork in the Engineering department. Coordinate activities of the Engineering office team and collate information on behalf of the Chief Engineer. Compile monthly and all other reports and statistics, duty rosters, petty cash, expenses forms, etc. Handle mail documents and correspondence in the Engineering department, organize the office filing systems, typing, fax, photocopier and other office equipment, keeping appropriate records of paperwork. Arrange and remind Duty Engineers of appointments. Assist Duty Engineers in preparing records and reports. Responsible for department attendance and daily expense reimbursement. Maintain maintenance logs, work orders, and service records. Carry out any other reasonable duties and responsibilities as assigned. An Engineering Secretary serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. At least 2 years of related working experience in a hotel. Good English and office software skills to meet business needs. Familiar with computer systems. Possess some filing and technical knowledge. Good communication skills. Possess initiative and willing to take extra responsibilities when required.