Personal Assistant to GM - Canopy Bangkok

The Personal Assistant will provide support to the General Manager in the Executive Office. The role’s core duties will include secretarial services, coordinating activities in the Executive Office and assisting other Executive Assistants and Secretaries when required. This role oversees all administrative functions including proper distribution of internal and external mail, independent correspondence and an up to date registry system to maintain an efficient and effective Executive Office. As the Personal Assistant, you will be responsible for performing the following tasks to the highest standards. Arrange appointments and meetings for the General Manager, record them in the calendar / diary and ensure the General Manager has the appropriate documentation for each appointment. Attend meetings such as Department Head Meeting, Executive Committee Meeting and any other when requested and take minutes of attended meetings. Receive visitors and guests on behalf of the General Manager and in his / her absence, answering questions and concerns and following through with resolutions. Arrange room and restaurant reservations for VIP guests / personnel if requested. Arrange and coordinate the General Manager's schedule and remind him / her in time. Assist the General Manager in compiling guest data to be used for service quality improvement. Assess priorities of work and, wherever possible, assist in organizing the General Manager’s priorities. Answer telephone calls in the Executive Office as and when required. Assist the General Manager to deal with hotel related official documents, such as owner's report, thank you letters, complaint letters and other business documents. File and record all business documents as required. Check documents submitted by departments and record when use the stamp. Assist with translations, verbal and written. Maintain strictest confidentiality at all times on all matters. Demonstrate essential overall knowledge of the organization. Understand the responsibilities of other sections and departments and cooperate with them. Adhere to the hotel’s security and emergency policies and procedures. Demonstrate professional attitude and behavior at all times. Prepare and maintain files, reports, letters, memorandums and other relevant business documentation. Ensure all reporting and servicing deadlines are met on a timely basis. Maintain an accurate tracking system for prompt handling of issues concerned. Order and maintain office supplies. Abide by the team member handbook, hotel policies and procedures, hotel code of conduct. Maintain personal presentation to hotel standards. Carry out any other reasonable duties and responsibilities as assigned. A Personal Assistant serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. Possess a College Degree and above. Minimum 3-5 years relevant experience. Resourceful, creative and maintain flexibility. Passionate about delivering exceptional guest experiences. Able to work independently as well as in teams. Take ownership of your actions and decisions. Able to operate with a sense of urgency and discipline. Strong proficiency in English and Chinese to meet business needs. Proficient in Microsoft Office. Able to do basic translation, advantageous.