Finance Executive

As the Finance Executive, you will be responsible for performing the following tasks to the highest standards. Assist the Chief Accountant with month end closing. Reconcile all general ledger accounts and bring the supporting files up to date. Prepare weekly bank reconciliations, prepare month end journals and monthly financial statements for distribution. Assist in the preparation of Accounting reports as requested. Ensure the tax submission is on time. Cooperate, coordinate and communicate with other departments in matters concerning accounting related matters and internal control. Liaise with government departments such as Taxation department and Commercial & Industrial Bureau in regard to all matters concerned. Prepare accounts for and audit all items on all purchase orders, receiving records and suppliers’ invoices. Review all payments (including payroll) whether by cheque, bank transfer or other means and forward to the Director of Finance for approval and signature. Ensure that all invoices forwarded for either approval or payment has all supporting documentation attached. Post all transactions (vouchers) and stamp “POSTED” after completion, recording all vouchers including cancelled ones in the voucher lists. Ensure that cheques and other payment instruments are used in numerical order. Ensure that all information relating to bank account details and balances is treated as confidential. Receive and acknowledge copy of cheque lists and record in the General Cashier’s Daily Report; include in the daily deposit all checks or money orders received by the mail. Include all cheques / money orders in the daily deposits to the bank. Prepare the General Cashier’s Daily Report. Provide all cashiers with change as required. Ensure that all change orders to the bank is approved by the DOF. Reimburse Cashiers for any disbursements / due backs made by them. Properly account for all disbursements made from the General Cashier’s float. Ensure that no unauthorized personnel are allowed access to the General Cashier’s office. Ensure that the physical house funds are in agreement with the house funds general ledger account and is reconciled on a monthly basis. Disburse petty cash only on the presentation of a petty cash voucher approved by the Director of Finance / Financial Controller or in his / her absence, the Assistant Financial Controller. Audit the daily revenue figures, supporting reports and vouchers. Ensure that daily and monthly revenue and settlement reconciliation is prepared on a timely basis. Ensure that all revenue is captured and reported. Ensure all gifts or entertainment voucher are controlled as per the policy. Audit the telephone interface report to ensure all telephone revenue has been posted. Audit the internet interface report to ensure all internet revenue has been posted. Verify transactions posted in the daily report, including but not limited to credit cards, city ledger, crew allowances, pay outs, allowances & rebates, miscellaneous charges, voiding, car park revenues, and room safe keys. Prepare rebate and allowance summary as well as the rebate journal. Prepare daily revenue report for the Director of Finance / Financial Controller. Audit the daily General Cashier’s Report. Record cashier overs / under in the relevant reports and followed up with the Outlet Managers or Front Office Manager. Audit the daily Food & Beverage Report and verify the Cashier’s remittances to the General Cashier’s Report. Ensure that all restaurant and bar checks are properly accounted for and all banquets and functions revenue are entered. To be fully conversant with the hotel Manual Contingency Plan in case of computer system failure and ensure that all manual procedures are followed and adhered to. Cost Control . Assist in the preparation of the daily Food & Beverage Report pertaining to the daily cost of food consumed, as well as employees’ meals. Assist the monthly stock-take of food and beverage inventories and the bi-annual stock-take of operating equipment. Participate in the monthly market survey of food / beverage and general store items, when needed. Assist in the preparation of the monthly food and beverage costs and the applicable journal vouchers. Perform any other task assigned by the Cost Controller. Minimize the risks of accidents and workers compensation costs by ensuring that correct work practices are used and that the area is safe from hazards. Perform any additional tasks assigned to ensure that the hotel functions smoothly. Prepare on a daily basis allowance for Rooms, Food & Beverage and other operating departments that have bearing to the proper and correct balances of the city ledger accounts. Prepare and reconcile credit card transaction and submit deposit slips which is picked up daily by the bank representative. Ensure that all city ledger charges reconcile with the Income Audit daily report and that all supporting documents are on file. Prepare billing statement to all city ledger accounts in accordance with billing schedule or as required. All billing statements / invoices must be reviewed by the A/R Supervisor before this is mailed out to clients. Prepare pro-forma invoices as required by Sales / Banquet or Front Office as requested by client. Responsible for the proper maintenance of complete and up to date supporting documents for all city ledger / credit card charges. A Finance Executive serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. Maintain a high customer service focus by approaching your job with the customers always in mind and be proactive in a timely manner towards their needs and requests of customers. Have a positive impact, take personal responsibility and initiative to resolve issues, always clearly communicating with both customers and colleagues. Remain motivated and committed, approaching all tasks with enthusiasm and seizing opportunities to learn new skills or knowledge in order to improve your personal performance. Contribute positively to Equilibrium and Esprit by providing both guests and fellow team-members with courteous, hassle-free service and by seeking to always maintain a pleasant working environment. Handle all requests and enquiries in a timely, efficient and friendly manner. Post all daily transactions to the city ledger accounts. To be flexible, responding quickly and positively to changing requirements including the performance of any tasks requested of you. Maintain high team focus by showing co-operation and support to colleagues in the pursuit of team goals. Contribute ideas and suggestions to enhance operational / environmental procedures in the hotel. Actively promote the services and facilities of Hilton hotels to guests and suppliers of the hotel. Perform all duties and responsibilities in a manner that ensures your safety and that of others in your workplace.