Accounts Payable

Your Day to Day

People​

• Work closely with finance colleagues and operational departments to ensure smooth workflows.​

• Provide functional guidance and support to operations on invoice submission, approvals, and payment processes.​

• Escalate control breaches, payment risks, and process issues promptly to management.​

Accounts Payable Operations​

• Ensure timely and accurate processing of supplier invoices, payments, and employee expense claims.​

• Monitor vendor balance and promptly investigate and resolve discrepancies.​

• Maintain complete and accurate documentation and audit trails for all transactions.​

• Support cash flow planning through accurate payment scheduling and coordination with finance leadership.​

• Check arithmetic accuracy of invoices and assign correct general ledger codes in accordance with the chart of accounts.​

• Ensure invoices are approved by the relevant Head of Department or Executive Committee prior to payment.​

• Support month-end closing activities, including posting journals.​

• Assist with reconciliation of GST input listings and support GST filing requirements.​

​ Control & Compliance​

• Perform regular monitoring to ensure compliance with approved policies, procedures, and internal control requirements.​

• Ensure strict implementation of Control Self-Assessment (CSA) requirements and support achievement of 100% CSA audit score for the Accounts Payable category.​

• Ensure compliance with procurement policies, approval matrices, and applicable tax requirements.​

• Promote ethical supplier management and adherence to IHG standards.​

Guest & Operational Support​

• Build and maintain positive relationships with internal stakeholders and external suppliers.​

• Take proactive action to address supplier and internal customer needs.​

• Support uninterrupted hotel operations by ensuring suppliers are paid on time.​

• Minimize service disruptions caused by delayed or inaccurate payments.​

   

Accountability​

• Accountable for the accuracy, completeness, and timeliness of all accounts payable transactions.​

• Ensure issues and risks are identified early, escalated appropriately, and resolved effectively.​

Responsible Business & Compliance​

• Maintain awareness of Occupational Health & Safety (OH&S) policies and ensure safe work practices.​

• Comply with duty of care, health, safety, and emergency procedures, including fire and first aid protocols.​

• Identify and report hazardous situations and potential risks promptly.​

• Log security incidents and accidents in accordance with hotel requirements.​

Additional Duties​

• Undertake ad-hoc assignments and provide support during unforeseen operational requirements.​

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